Virtual document safe storage is the process of making physical files electronic documents that can be used for sharing, storage and accessing. It will reduce the amount of space needed for physical documents and increase security by locking particular parts of a document to specific users.
Online storage solutions can be useful for companies that deal with a large amount of paperwork. Paper documents are hard to track and secure without complicated security systems or ad-hoc checkout processes. They are also more vulnerable to being destroyed or stolen during a disaster like a fire. Electronic documents, on the other on the other hand, are simpler to monitor, less likely to be taken away, and much more resistant to destruction.
Egnyte Governance Guide
A virtual document is a Documentum object that contains component files (or children). Component files may be in different formats. The virtual document author defines the logical order of components. This ordering can be distinct from the logical order of the files within the context of a folder-based grouping similar to a traditional file-folder structure. If the logic of components changes, then the entire virtual document needs to be re-ordered according to these changes.
While all businesses can benefit by implementing an online document storage system, organizations which are traditionally paper-based like accountants and law firms may be able to see significant improvements in their productivity after implementing one. Secure online document systems will safeguard your data and ensure that your workflow runs smoothly with the right controls.
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