A virtual data room is a highly secure platform that offers a secure repository to exchange confidential information and documents with external parties. It is ideal for due diligence, M&A transactions, raising capital, and more. Contrary to free file-sharing software, dedicated VDRs offer power tools like Q&A as well as document versioning to will help keep your deal on track and keep your data safe.
Audit trails are a powerful way to track all user activity and ensure compliance. Limit access to sensitive data based on user roles and permissions that can be removed. Data breaches can be avoided by conducting a thorough audit that shows the entire user’s actions.
Use a smart full-text search feature to find files quickly in the virtual data room. Create folders for files using logical categories and tags so that users can easily find specific documents. Utilize an interface that is multilingual to let users collaborate in the language they feel most comfortable with. Answer coordinators simplify collaboration by allowing experts to submit questions, and then reply to them without disclosing their personal identifiers. Quickly route questions to experts who are appropriate and monitor their progress with precise analysis.
Guard confidential information by using fence view. This feature prevents unauthorized viewing by only showing a portion of the screen when a user moves their cursor over the image or document. The rest of the screen is concealed behind a watermark, which includes the IP address of the user and email address to stop leaks.